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Part-Time Application Form

Personal Details

First Name(s)*
Date of Birth*
Age on 31/08/20*
Current Address*
Home Tel Number
Mobile Tel Number*
Work Tel Number
Email Address*
National Insurance Number (Mandatory for JSA/ESA/Universal Credit)
Primary Next of Kin/Guardian Name:*
Primary Next of Kin/Guardian Tel:*
Primary Next of Kin/Guardian Email:*
Secondary Next of Kin/Guardian Name:
Secondary Next of Kin/Guardian Tel:
Secondary Next of Kin/Guardian Email:

(16-18 Students only)

Are you currently in the care of the Local Authority or have recently left care?
Which Local Authority looks after you?
Name of social worker/support worker?
Do you live independently?
Are you a young carer?
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Ethnicity and Residency

Country of Residence:*
Have you lived in the UK or the European Economic Area (EEA) for the last 3 years?*
Which country did you live in previously:
Date of entry into UK (Please note: you will be required to provide evidence of residency status)
Tick one box which best describes your ethnic origin: *
English/Welsh/Scottish/Northern Irish/British (31)
Irish (32)
Gypsy or Irish Traveller (33)
Any Other White Background (34)
White and Black Caribbean (35)
White and Black African (36)
White and Asian (37)
Any Other Mixed/Multiple Ethnic Background (38)
Indian (39)
Pakistani (40)
Bangladeshi (41)
Chinese (42)
Any Other Asian Background (43)
African (44)
Caribbean (45)
Any Other Black/African/Caribbean Background (46)
Arab (47)
Any Other Ethnic Group (98)
Do not wish to declare (99)
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Section 3: Education (Not required for non-qualification courses)

Highest level qualification you have attained to date (documentary evidence will be required)*
Entry Level (9)
Other Qualification Level (Below Level 1) (7)
Level 1 (1)
Full Level 2 (2) eg 5 GCSEs 9-4 (A*-C) or equivalent
Full Level 3 (3) eg 4 AS levels, 2 A Levels or equivalent
Level 4 (10) eg NVQ Level 4/HNC/Certificate of Higher Education
Level 5 (11) eg HND/Foundation Degree/Diploma of Higher Education
Level 6 (12) Degree or equivalent
Level 7 and above (13) Postgraduate/Masters/Doctorate
Other Qualification Level Not Known (97)
No Qualification (99)
GCSE English grade
Year achieved
GCSE Maths grade
Year achieved
Name of last school and/or college attended: (Optional for 24+)
Are you currently enrolled on a Qualification course at another institution?*
Please provide details
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Disabilities, Medical Conditions & Learning Support Details

Do you consider yourself to have a learning difficulty or disability or medical condition and need support with your learning?*
Prefer not to say (98)
Please tick which applies to you
Aspergers syndrome (15)
Asthma (95)
Autism Spectrum Condition (14)
Diabetes (95)
Disability affecting mobility (06)
Dyscalculia (13)
Dyslexia (12)
Epilepsy (95)
Hearing impairment (05)
Mental health difficulty (09)
Mild/moderate learning difficulty (10)
Profound complex disabilities (07)
Severe learning difficulty (11)
Social and emotional difficulties (08)
Speech, language and communications needs (17)
Temporary disability after illness or accident (16)
Visual impairment (04)
Other physical disability (93)
Other specific learning difficulty (94/96)
Please provide details (eg Dyspraxia):
Other disability (97).
Please provide details:
If you have ticked more than one box, please state main condition
Do you think you require support or adaptations in College?*
Please tick if you have an Education Health & Care Plan (EHCP)
Please specify any prescribed medication you are taking
Please list any allergies
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Employment Status

Are you employed?*
Yes, in Paid Employment (10)
Yes, Self Employed (1)
No, Not in Paid Employment (11)
Please tick the relevant number of hours you work
0 - 10 hours per week (05)
11 - 20 hours per week (06)
21 - 30 hours per week (07)
31 or more hours per week (08)
How long have you been employed in your current job?
Less than 3 months (01)
4 - 6 months (02)
7 - 12 months (03)
More than 12 months (04)
Please tick the relevant boxes
Looking for work and available to start work (11)
Not looking for work and/or not available to start work (12)
How long have you been unemployed?
Less than 6 Months (01)
6 - 11 Months (02)
12 - 23 Months (03)
24 - 35 Months (04)
More than 36 months (05)
Please tick which of the following statements apply (one or more may apply)*
No member of the household in which I live (including myself) is employed
The household that I live in includes only one adult (aged 18 or over)
There are one or more dependent children (aged 0-17 years or 18-24 years if full time student or inactive) in the household
None of these statements apply
I confirm that I wish to withhold this information
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Declaration of Criminal Convictions

Do you have any convictions, cautions, reprimands, final warnings or pending court cases which are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)?*

As a duty of care to staff and students, the College reserves the right not to enrol a person where there is evidence that they could be a threat or danger to others. Declaring convictions may not prevent you from being offered a place but failure to disclose something of which we later become aware could result in disciplinary action or your enrolment being cancelled.

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Course Details

Where are you applying to study?*
East Surrey College
John Ruskin College

Please state which course(s) you wish to enrol on (including course codes if known)

Course Code
Course Title*
Course Code
Course Title
Course Code
Course Title
Course Code
Course Title
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Payment of Fees

Please complete one of the following sections, whichever is relevant to you. If section C applies, evidence must be provided at enrolment to confirm a fee concession

A. Fees are payable and I am not entitled to a fee waiver
I am Co-Funded and will be paying some fees
I am paying the tuition fees directly in full
I have completed an instalment agreement (only applicable where tuition fees are more than £400)
My employer or sponsor is paying my tuition fees (a completed Employer Sponsor Form is required)
I have applied to the Student Loans Company for a Higher Education Tuition Fee Loan
I have applied to the Student Loans Company for an Advanced Learner Loan
B. No payment is required as
I am aged 16-18 as at 31/08/20 and I meet the residency requirements (NOW1618)
I am continuing a programme of study that I started at aged 16-18 and I meet the residency requirements (NOW1618)
I am under 25 years old, have an EHCP and have not yet completed the learning outcomes identified (NOWU25)
C. I am entitled to a fee waiver as
I am in receipt of Job Seekers Allowance (WAVJSA)
I am in receipt of Employment and Support Allowance (WAVESA)
I am in receipt of Universal Credit and my take-home pay on my statement is less than £338 a month, or £541 if it is a joint claim with my partner (WAVUCR)
I am in receipt of any other recognised benefit and my take-home pay is less than £338 a month, or £541 if it is a joint claim with my partner AND this course will help me to find more sustainable employment (WAVBEN)
I am employed and earning less than £17,004.00 per year, or £20,962.00 if I am resident in the GLA (WAVLOW)
I am 19-23 years of age and eligible for a full level 2 waiver, studying my first full level 2 qualification (WAVFL2)
I am 19-23 years of age and eligible for a full level 3 waiver, studying my first full level 3 qualification (WAVFL3)
I am 19-23 years of age and I am studying an eligible Entry Level or Level 1 course to support my progression onto a Level 2 course (WAVFLEX)
I am 19+ years of age and studying to achieve my first pass grade at Functional Skills or GCSE maths and/or English (WAVEM)
D. I am an Apprentice and
I am aged 16-18 at the start of my Apprenticeship (APP1618)
I am aged 19 or over at the start of my Apprenticeship (APPADULT)

I am satisfied that the costs associated with the programme have been explained to me. If any proposed payment via a loan or employer is not fulfilled, or I withdraw, the liability for any unpaid fees will revert back to me. In the event that a debt collection agency is involved then I will be liable for tuition fees plus any legal and administrative fees incurred. I understand that refunds will only be issued in the event of the course being cancelled by the College or in exceptional circumstances in line with the College Refund Procedure (copy available on request).

I confirm that I have read and agreed the above declaration
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Marketing Evaluation

Are you a current student of:*
East Surrey College
John Ruskin College
Where have you seen marketing promotions for your course? (Please tick one only)*
Bus Stop/Tram Advert
College Open Event
Course Guide
Former/Current Student
Job Centre Plus
Press Advert
Search Engine (ie Google)
Text Message
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Learning Agreement Declaration

I am satisfied that:
- The suitability of the programme and the entry requirements for it have been explained to me.
- I have received information, advice and guidance on my choice of learning programme and progression routes. (not applicable for Adult Community Learning and non-qualification courses)

- I formally accept the learning programme specified on this agreement.
- I certify that the information I have provided is complete and correct.
- I agree to abide by the College regulations and with the Student Charter (available at or
- I authorise the College to provide appropriate information to my parent(s) or guardian(s) (if under 19) or employer, sponsor or Student Loan Company (if appropriate) on progress and attendance on courses for which I have enrolled, or in the event of any cause for concern or a medical emergency.
- I confirm that I have read the Terms & Conditions of Enrolment (available at or
- I agree to be contacted by the College after the end of my course to establish destination data (including Apprenticeship progression) for use within the College reporting mechanisms.

Privacy Notice 2020/2021 | How We Use Your Personal Information

This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE). It is to inform learners how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations.
For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by the ESFA. Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR). Your information will be securely destroyed after it is no longer required for these purposes.
Your information may be used for education, training, employment and well-being related purposes, including for research. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.
Your information may also be shared with other third parties for the above purposes, but only where the law allows it and the sharing is in compliance with data protection legislation.

You can agree to be contacted by other third parties by ticking any of the following boxes:
For surveys and research
About courses or learning opportunities
By Post
By Email
By Phone

Further information about use of and access to your personal data, details of organisations with whom we regularly share data, information about how long we retain your data, and how to change your consent to being contacted, please visit:


On occasion you may be photographed/filmed in your classroom, around the College or at an event. Your image, name and/or coursework may be used to celebrate student success or to promote courses and the work of the College.

I give my permission for East Surrey College Corporation t/a Orbital South Colleges to publish my image, name and/or coursework in any printed and/or electronic promotional materials. The College will not utilise my personal data in a defamatory manner and shall keep it secure throughout the period of its use. I understand that I can withdraw my permission at any time although I am aware any such published material will not be recalled if I choose to withdraw my consent.

Staying in Touch

Your privacy is important to us. We’d like to keep in touch so please complete your contact preferences below.

I would be interested in receiving (Please tick all that apply):*
Information about new courses
Newsletters and details on upcoming events
Research and surveys
None of the above
I am happy for you to contact me by (Please tick all that apply):
SMS (Text)
I declare that to the best of my knowledge the information I have given is a true and correct record and I give my consent to the College processing this information in accordance with GDPR and the Data Protection Act 2018.*

"I confirm that I have read the Learning Agreement Declaration incorporating the Imagery and Staying In Touch sections."

Please click Submit to confirm the above statement.

You can withdraw your permission for the use of your personal data at any time by contacting Client Services. (If you would like a more detailed explanation about changes to General Data Protection Regulations and the right to be forgotten visit

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Address: East Surrey College, Gatton Point, London Road, Redhill, Surrey RH1 2JX

Main Switchboard: 01737 772611 / Client Services: 01737 788444 / Email: